My Art Collection 2.0 FAQ




    |   Art Collection Management Software for Mac, Windows, and iOS

How To bulk delete records.

To bulk delete records you can use the Find Feature in combination with, Records/Omit Multiple and Records/Delete Found Records feature. To do what you need...Please Back up your MyArt.MA2 data file first. 1. Unsort your art list if it is sorted. For instance, if you imported 4000 good records on top of 4000 bad ones, the good ones will be after the bad ones. Unsorting them will place them
Read More....
Comments

Selecting your Time and Date Settings

Selecting your Time and Date SettingsQ; "Incidentally, whenever I open MyArtCollection, I always get a window asking me what date and time settings I want.  Whichever option I choose, nothing seems to happen. What is this for?"The below was written for a client. This solved the date time issue. BACK UP YOUR MY ART COLLECTION PROGRAM FOLDER WITH ALL FILES IN IT TO A SAFE LOCATION1. Launch
Read More....
Comments

How to Batch Load Images

How to Batch Load ImagesTo batch load images, go to File/Batch Import a Folder of Images.  Select the folder of images you wish to import. A new record will be created for each image. 
Read More....
Comments

Saving a report as PDF OSX

How to Save My Art Collection Files as a PDF using OSX.Q:  How can I share my database with images?  Can I import the images into Excel?  What is the relationship between My Art Collection and FileMaker?Our product was built using FileMaker as the engine. We use software that lets us build applications using FileMaker as the engine to our product. Filemaker is a database platform like
Read More....
Comments

How to Sum Total Acquisition Costs

How to Sum Total Acquisition CostsUse the find feature to locate and isolate groups of records. You need some way to identity records as a group so an example might be to right click in the Medium field and choose Find Matching Records for Mixed Media. That will find and display only records with Mixed Media in that field. Once you have the group of records you want isolated you will need to export
Read More....
Comments

Unable to Export as XLS

Use the File/Export Records command. 1. go to File/Export Records.2. Select the file type.3. Set the Dropdown on the left to be Current Table (MyArt)  and Choose fields to move to the right. to be in your excel file.  4. Click export. 5. Open exported file in Excel.
Read More....
Comments

Upgrading from one version of My Art Collection 2.0 to another.

Upgrading from one version of My Art Collection 2.0 to another.There are three versions of My Art Collection from which to choose.  You may want to upgrade from one to the other. On the My Art Collection version from which you are upgrading:● Launch the version of My Art Collection from which you are upgrading.● Go to File/Save a Copy As and save a copy of the MyArt.MA2 data file to your
Read More....
Comments

How to Isolate a Found Set to Generate a Report

To isolate a found set for a report you will do the following:1. Go to The Art List. 2.Click the Find Button.  3. Add your search criteria.4. Hit the Return/Enter Key.5. Your search will be returned.6. Go To Reports.7. Choose a report. 8. When asked if you want to build a report for All or your Current found set Choose "Current"
Read More....
Comments

Utilizing Bar Codes to Record and Find a Stored File

Utilizing Bar Codes to Record and Find a Stored FileWe don't print bar codes out of the system, but a bar code reader is just an input device like a keyboard. If you have barcodes you can scan them into the tracking number field and store the number from the bar code there. Then you can find a file the same way by entering Find mode and scanning the bar code into the tracking number field and hitting
Read More....
Comments

Refining a Search for a Specific Record

Refining a Search for a Specific RecordIn general, when searching in files with a lot of records, it is most efficient to search in a specified field using the Find mode rather than than using the generic Search bar located at the top right of the screen.  The generic search function searches all fields at once, which can be slower.  Doing a search in a specific field such as "Artist"  or
Read More....
Comments

How can I transfer my data from an old computer to my new computer?

How can I transfer my data from an old computer to my new computer?On the old Computer:● Launch My Art Collection 2.0● Go to File/Save a Copy As and save a copy of the MyArt.MA2 data file to your desktop. (Name the MyArt.MA2 data file MyArt_TodaysDate.MA2 or something else unique).● Move the MyArt_TodaysDate.MA2 data file to the new computer's Desktop.On the New Computer:● Install My Art Collection
Read More....
Comments

What Should I Do if the Program Crashes or a File Becomes Corrupted?

What Should I Do if the Program Crashes or a File Becomes Corrupted?If possible revert to a backup copy that was made before the file became corrupt. If you do not have a back up, here are instructions on recovering. To recover a damaged file:●  On Windows machines, press Ctrl+Shift while double-clicking the My Art Collection application icon.Hold the keys down until you see the Open Damaged
Read More....
Comments

How to Create a Report to be Printed on Another Computer or Printer

How to Create a Report to be Printed on Another Computer or PrinterTo create a file out of a report to print on another computer or printer, save the report as a PDF.On the Mac OSX operating system you can do that that by clicking print and choosing the Save as PDF option. On Windows, if you do not have a PDF Conversion Program, try a free PDF software download. http://www.cutepdf.com/products/cutepdf/writer.asp
Read More....
Comments

Printing Reports: Instructions

Instructions for Printing Reports. 1. To show all records in the report click the "Show All Records" button.2. Next, go to the Reports Tab to view and select a report. 3. Click the Run Report button next to the report.4. Select the options and customization if applicable for the specific report. 5. When asked choose All to print all records in your collection.   
Read More....
Comments

What is the Tracking Number and How is it Used?

The tracking number is for your own use, to be used as a numbering system.It defaults by placing a random unique number in that field upon record creation.  However, you can type into the field and manually override the default number as you wish. If you are choosing to override with a sequential number, that is fine. If you choose to change a number and wish to update all records at once
Read More....
Comments

Opening Files from Another Version of My Art Collection

Opening Files from Another Version of My Art CollectionA file from the Professional Version can't be opened directly by an Advanced or Standard Version and vise versa. You need to use the File / Import a Copy of My Art Collection 2.0 to see advanced data on the Professional Version, for example. So, on the Pro if you don't want to import the data into your default file you need to create a new collection
Read More....
Comments

How to Create a Report from Existing Records.

How to generate selected artwork's report for print and mail purposes.How to customize the report in terms of view and details.Use the Check Box feature on the Art List to check off the records on which you want to report if it isn't something simple like all records from one Artist. Before you report on them, isolate those records first with a Find command. The easiest way to do that is to hold Control
Read More....
Comments

How Do You Use the Close Window Function?

> The operating system window close feature on both Windows and OSX does not function from either the upper left (OSX) or upper right (Win) in Version 2.0. Use the Window/Close drop down option or short cut to close a window. >
Read More....
Comments

How Do You Open a Document File in Advanced and Professional Versions?

> The Documents section stores any type of file. Because the file types are so vast we do not have readers in the software itself to read the all file tyope. To read the file you must export the file to your computer and then open in the application in which it was created. > > To export a Document file and open it do the following. > > 1. Click on the file in the Art Detail/Documents
Read More....
Comments

Adding One New Record at a Time

When you first begin using My Art Collection 2.0 you will want to create new records for your collection. There are two ways of doing this. Pasted Graphic 1 Step 1: Add a New Record Creating a new record is easy to do. From either the List or Detail layouts click the "New Record" button to create a new record. Pasted Graphic Step 2: Enter Item Details for the Overview Tab Enter the items detail by
Read More....
Comments
See Older Posts...